Updates on the discussions in the general body meeting

1) Formation of new society.

This point was discussed at length - almost one and half hour spent on this one point. Everyone unanimously agreed that we need to form the new society and take over the charge from the builder. In between few members expressed displeasure about the way the current adhoc committee is functioning. Managing committee has to function in such a way everyone feels at the end of the day its - of the people, for the people and by the people. Ad hoc committee had recommended a 10 people committee to work on the project of formation of the new society. Members felt committee can't su-moto recommend people on its own - whereas they need to be selected in the meeting by way of nomination by members . This issue was discussed at length and finally it was decided that in addition to 10 people recommended, 5 more people will be nominated by the members present in the meeting. Then members present in the meeting - proposed 5 people's name including that of Captain Sharma and Mr Sundaresan who were playing instrumental role in the initial days.

Ad hoc committee informed that There are almost 40 things pending from builders side and they are already in the process getting them sorted out with the builder. Members insisted the list of 40 things should be displayed or circulated to all the members so that everyone is aware of the same and nothing gets missed out. Chairman read out the list for the information of members. [ Suggest the same can be displayed on the notice board].

2) Appointment of Estate Manager

Members agreed to the appointment of estate manager since it is important to have once person who will be responsible for the day today affairs of the society.

3) Changing of the security guards

Most of the members felt changing the agency every one - or - two years will not help. We need to identify the specific issues and take it up the management of the security agency and get it fixed from time to time. Even if a new agency is appointed, we will face the similar type of problems after 5-6 months. It was pointed out that members should also respect and listen to the security since they are working only in the interest of the society. Issues should be taken up with the committee rather than picking up arguments with the security.

4) General

Everybody felt, Adhoc committee should keep the members informed from time to time on the progress of various projects/issues. [ suggest the minutes of the meeting is also displayed on the notice boards] Even when the notice for meetings circulated, all the agenda's should have the details/explantions so that meetings can happen with better focus and decisions can be taken faster in a much efficent way.

Finally the meeting concluded with vote of thanks.

SPECIAL GENERAL BODY MEET - OUTCOME

Greetings to all ! Can anybody post the outcome of the meet held on 17th May 2009 ?

Special General Body Meeting

As per the Adhoc Committee meeting held on 24th April 2009, and the directives received therein from committee members, we are pleased to invite all members for "A Special General Body Meeting" on 17th May 2009 to transact the following:

1. To discuss and approve the resolution for formation of "Neelkanth Palms Co-op. Hsg. Soc."
2. To discuss and approve the resolution for appointment of Estate Manager for ensuring effective monitoring and administration of day to day activities of the society.
3. Review of Society Services being offered by BIS Security I L. and decision to change the security agency as required and agreed.

Venue: Basement of Royal building
Date: 17th May 2009 (Sunday)
Time: 11 AM onwards

Please note only members are allowed to attend the meeting

Any queries from members regarding the above mentioned agenda has to be forwarded in writing to the Secretary on or before 14th May 2009. No queries would be accepted after the mentioned date.